Fire Safety Services
Fire safety policy.
Written for your organisation. From £295.
A written fire safety policy produced by ABBE Level 4 qualified assessors — specific to your organisation, your management structure, and your premises. The management framework that sits above your fire risk assessment and demonstrates active, organised fire safety management.
The Regulatory Reform (Fire Safety) Order 2005 requires the responsible person to plan, organise, control, monitor, and review the preventive and protective measures for their premises. A written fire safety policy is the document that records how those arrangements operate — who is responsible for what, how fire safety is managed day to day, and how the management system is reviewed and kept current.
Without a written fire safety policy, the responsible person cannot demonstrate to the fire authority that fire safety is being actively managed rather than passively acknowledged. A fire risk assessment tells you what the risks are. The fire safety policy tells you — and shows the inspector — how those risks are being managed, who is accountable, and how the system is maintained over time.
What fire authority inspectors find most often: The absence of a written fire safety policy, or the presence of a generic downloaded template that clearly does not reflect the organisation, is one of the most consistent findings during fire authority audits. An inspector who asks to see your fire safety policy and receives a three-page document that could have come from any business, with no reference to your management structure or your specific fire safety arrangements, is looking at inadequate documentation.
What your fire safety policy covers
Policy statement
The organisation's commitment
A signed statement of the organisation's commitment to fire safety, the responsible person's identity and duties, and the overarching framework for managing fire safety across all premises covered by the policy.
Roles & responsibilities
Who is responsible for what
Named or role-based responsibilities for every element of fire safety management — from the responsible person at the top to fire marshals, facilities managers, maintenance staff, and any third-party contractors with fire safety obligations.
Fire risk assessment
How assessments are commissioned and reviewed
The policy records who commissions the fire risk assessment, how frequently it is reviewed, and what circumstances — a fire, a refurbishment, a change in occupancy — trigger an unscheduled review. It references the current assessment by date.
System maintenance
How fire safety systems are maintained
The schedule and responsible persons for maintaining all fire safety systems and equipment — fire detection and alarm, emergency lighting, fire extinguishers, fire doors, sprinklers, and any other building-specific systems.
Training arrangements
How staff are trained and records maintained
The policy records how and when staff receive fire safety training, who delivers it, how records are kept, and how new starters are inducted. It references the current training programme and record-keeping arrangements.
Review & monitoring
How the policy is kept current
The review cycle for the policy itself — how frequently it is formally reviewed, who carries out the review, and the circumstances that trigger an immediate revision. A policy that is never reviewed is not an adequate management system.
The three-document system
The fire safety policy is one of three core documents that together form a complete and coherent fire safety management system. Understanding what each one does — and why all three are needed — is useful for any responsible person who wants to ensure their documentation is genuinely adequate rather than nominally present.
01
Fire Safety Policy
The management framework. Records how fire safety is organised, who is responsible, how systems are maintained, and how the arrangements are reviewed. This page.
02
Fire Risk Assessment
The risk identification document. Records the hazards in the building, the people at risk, and the precautions required to reduce risk to an acceptable level. From £295.
03
Fire Evacuation Plan
The emergency procedure. Records exactly what happens when the alarm sounds — who does what, where everyone goes, and how the fire service is met. £295.
Where all three documents are produced by the same qualified assessors, they are consistent with each other by definition — the policy references the assessment, the assessment informs the evacuation plan, and the plan reflects the escape routes and occupancy profile identified in the assessment. A coherent documentation package is both easier for the responsible person to maintain and significantly more credible to a fire authority inspector than three disconnected documents produced by different providers at different times.
Further services
We provide the full range of fire safety documentation, inspection, and training services across the North West and North Wales — all from the same ABBE Level 4 qualified team, all cross-referenced to your specific building and organisation.
Alongside the fire safety policy, our services include fire risk assessments, fire evacuation plans, fire door inspections, fire safety training, and evacuation chair training. We can coordinate all of these services for a single building or a portfolio of properties, minimising disruption and ensuring consistency across all documentation.
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Common questions
Is a fire safety policy a legal requirement?
The Regulatory Reform (Fire Safety) Order 2005 requires the responsible person to plan, organise, control, monitor, and review fire safety arrangements. A written fire safety policy is the standard way of meeting that requirement and demonstrating it to the fire authority. For premises with five or more employees, having documented fire safety arrangements is explicitly required. In practice, the fire authority expects to see a written policy for any non-domestic premises.
How much does a fire safety policy cost?
From £295. We will give you a fixed price. Where we have already carried out the fire risk assessment for your premises, the policy can reference that assessment directly — which means faster production and a document that is fully consistent with your assessment findings. Call 01244 394 244 to discuss your premises.
How is a fire safety policy different from a fire risk assessment?
The fire risk assessment identifies the hazards, the people at risk, and the precautions required. The fire safety policy records how those precautions are managed — who is responsible, how systems are maintained, how staff are trained, and how the arrangements are reviewed. Both are required. Neither substitutes for the other.
How often does the policy need to be reviewed?
Whenever the organisation changes in a way that affects the fire safety arrangements — new responsible person, change of premises, significant change in staffing or management structure — and at minimum annually as part of the overall fire safety management review cycle.
What areas do you cover?
We produce fire safety policies across the full North West, North Wales, Shropshire, and Staffordshire — the same coverage as our fire risk assessments. See our regional coverage page for the full list of areas.
Get your fire safety policy written.
Tell us your organisation type and premises and we will produce a written fire safety policy specific to your circumstances. Fixed price of £295.
Fletcher Risk Management Ltd is registered in England. This page provides general guidance on fire safety policy obligations under the Regulatory Reform (Fire Safety) Order 2005 and does not constitute legal advice specific to your premises or organisation.